12 Best Document Management Software in 2022

Document management software has become an essential tool for businesses of all sizes, and all business skills. There are different types of document management software (DMS) on the market today. All DMS software share one common goal which is to help organizations manage their documents. The ability to keep proper records and documentation is one of the many professional skills that are high in demand and we shall look at the best document management software in 2022.

What Are Document Management Software

Document management software is a type of software that helps users organize, keep track, store, share, and manage digital files or electronic documents. This type of software typically includes features such as version control, document security, and document workflow. While many document management systems are available as on-premises software, there is an increasing trend towards cloud-based document management systems. Document management software can be used for a variety of different purposes and different business skill, such as creating, editing, and storing documents. The software can also be used to share documents within the organization or with external clients.

There are many great document management software programs available today but which one is the best for your needs? 

If you are looking for easy-to-use software to keep your personal information like paystub safe, here is a look at twelve of the best document management tools available in 2022 that suit various professional skills.

1. Adobe Acrobat DC: Adobe Acrobat DC is an all-in-one PDF and e-signature tool for business. It automates and integrates workflows with the tools you use every day. This is a type of document management software that enables users to create, view, edit, and sign PDF documents. It also allows users to convert PDFs into other formats, such as Word, Excel, and PowerPoint. Adobe Acrobat DC is available as a free trial and can be purchased as a subscription or as a one-time purchase. If you need to create, edit, or sign PDF documents, this is the best for you

2. Zoho Docs: This is a cloud-based document management software that has been around since 2009. It’s a popular choice because it has a lot of features, integrations, and an easy-to-use interface. Zoho Docs offers several different versions, including:

Zoho Planner: This version is designed for teams who need to collaborate on projects or track their clients’ workflows. It also works well in place of Microsoft Office 365 Enterprise Planner or Google Sheets if you want to use them but don’t have the budget or technical knowledge required to install them on your server

Zoho Cliq: If you are looking for something more robust than just emailing documents back and forth between teams within your company then this is probably what you will want. Zoho Cliq is a team collaboration software that empowers collaborative messaging, group audio and video calls, automated workflows, and more.

Zoho Sign – This one lets people sign documents from anywhere on any device by using smartphone technology such as Apple Watch or Android Wear smartwatches (or even iPhones).

3. Google Drive: Google Drive is a cloud storage and file synchronization service that allows users to store files in the cloud, sync files across multiple devices, and share files with other users.

It is a secure software that can keep your personal documents like resumes, interview notes etc. safe and easily accessible. The amount of data stored on your computer can be increased by purchasing additional space through the Google Apps Marketplace. If you choose not to purchase additional space then you will receive 5GB as part of your initial allotment as well as any unused portions from previous years (upwards).

4. Microsoft Office 365: If you need a complete office suite that includes document management features, then Microsoft Office 365 is the best document management software program for you. It’s jam-packed with features, yet still easy to use.

5. OneDrive: OneDrive is a cloud storage service that allows users to store files and synchronize them across devices. OneDrive is integrated with Microsoft Office 365, so users can open and edit files from any device within their documents. OneDrive offers free unlimited storage for up to 5 GB per user, with additional paid plans available if you need more space than that.

On OneDrive, files can be stored on any device, as long as they have an internet connection. This includes computers and laptops, smartphones, or tablets. It is even possible for you to access them from your smartwatch!

6. Bitrix24 Document Management System: Bitrix24 is a cloud-based document management system that helps businesses manage their files, documents, and other digital assets. It’s a platform for businesses to use, store and share important information with employees across multiple devices.

Bitrix24 contains features such as:

• Securely store all types of media in your company’s private cloud space. You can also choose whether or not you want sensitive data stored on servers outside your firewall or behind an SSL certificate (SSL stands for Secure Sockets Layer). This gives users peace of mind knowing their data won’t be compromised by hackers who may try accessing the server remotely via internet connections like Wi-Fi networks or cellular carriers’ towers.
• Manage all files within one place so no matter where they are located within an organization, whether at home, office, or remote locations around the world, you will always know where everything is kept securely without having to waste time looking through folders manually each time someone wants to access them again..

7. Box: Box is a cloud storage and file-sharing service that’s designed for businesses to share and collaborate on files. It offers both on-premises and cloud storage plans, it’s a safe and personalized system that can help keep your data, documents, performance reviews among others intact. Box offers a range of features which include: 

Box Relay: With Box Relay, anyone can create simple, flexible workflows to automate common business processes like budget reviews and digital asset approvals. No coding (or complexity) is required.

Box sign: This enables e-signatures, natively integrated within the Content Cloud and included in your Box plan, to power faster, more cost-effective digital transformation.

Box notes: This  lets you co-edit and create structured project plans and schedules, no matter the device you’re on

8. Hightail: This is a cloud service that lets users send and receive documents and synchronize files. This is a cloud-based file-sharing, messaging, and collaboration service. It’s one of the most popular document management software in the market with more than 25 million users worldwide.

Hightail has two paid plans: $5/month for 5GB storage space and $10/month for unlimited storage space. However, you can get started with their free plan that gives you 1GB of storage space and a 5MB email address limit (only available on desktops).

9. Intranet Connections: This is a document management software that allows you share files and folders securely with your team. It is used by enterprises and small businesses alike. It has a mobile app that allows you to access your documents from anywhere. It has more features than any other solution on this list.

Intranet Connections comes in a desktop software for accessing documents from anywhere in the world, as well as an Android app that lets you access your files on the go (if you don’t have an internet connection). You can also use it through multiple browsers if needed, which makes this one of the most versatile options out there.

10. Microsoft SharePoint Team Services (SPTS): it is a web-based collaboration platform that provides file storage, document management, and team collaboration tools. SPTS offers solutions for small teams to large enterprises with hundreds of users.

SPTS supports document sharing between different departments and locations within your organization through the use of space in SharePoint’s portal or by using apps available for mobile devices. You can easily share documents with co-workers outside your organization using internal mailboxes or even create a public blog to share information quickly with customers or partners who need it but don’t have access to your network yet!

11. Data room by Firmex: Data Room is a web-based application that allows secure sharing of confidential and personalized data. Data Room is a secure online platform where users can collaborate, share and store documents securely with colleagues or clients.

Data Room is an ideal solution for managing and sharing confidential information across multiple offices in the same office building, or across multiple locations such as branch offices and field offices.

12. Amazon WorkDocs: Amazon WorkDocs is an enterprise document management software from Amazon Web Services. It is a cloud-based service that helps you manage and share your documents with your team and customers.

Amazon WorkDocs is available on the AWS Marketplace, meaning it can be deployed in minutes for free! You can access, view, and collaborate on all of your documents from anywhere and with anyone.

Conclusion. 

When it comes to choosing the best document management software (DMS), it ultimately comes down to what will work best for your business and what competencies your organization needs. There are a variety of different factors to consider, such as price, features, ease of use, and integration. To help you make the best decision for your business, we’ve put together this list of the 12 best document management software solutions. This guide will help you choose the best one for your needs.