Top 4 Free or Affordable Time Management Tools For Small Business

Last updated on November 22nd, 2016 at 03:41 pm

FranklinPlannerHave you ever wondered where all the time goes in a day, either for you personally or your small business? Do you find that at the end of the of a 45 hour working week, you’ve actually only billed 20 hours? Ever wondered where that lost 25 hours has gone. Is it possible to quickly and efficiently analyse that time using technology to find out how yours and your team’s working day is split up and find out exactly where that lost, unbillable time is going – and see if any of this time can be recovered?

Well if you want to effectively track yours and your team’s time, one of the most efficient way to do this is to use a time and productivity tracking tool of which there are several on the market and I have outlined 4 of the best below.

1. Klok

This is a powerful and highly visual time tracking tool. It allows you to visually construct a hierarchy of projects and sub projects and you can quickly monitor and track the time spent on them each day using the drag and drop functionality. They have a team connector tool, which allows you share your projects amongst your team so you can track team time.

If you are against time tracking tools on the basis that you can spend too much time actually entering and keeping it up to date you may be more interested in a productivity tracking tool like Manic Time. With this tool you don’t need to do anything; it actively tracks the time of your computer in three ways, which are:

  1. Activity (whether the computer is on or off.
  2. Which applications are open or closed
  3. Personal notes about workflow

Allows you to create tasks which you can then track by flagging how much time you spend on them, using the simple pop out timer. When you select a task, pop open the timer, select the task and start tracking and when you pause, hit pause. If you switch task, stop the task and choose a new task and hit start. Easy. This then provides a simple report of how much time has been spent on each task. As an administrator you can access reports for your staff.


This simply works by tracking the websites that you visit and the applications you use. You are able to set goals such as, how much time do you want to spend on a certain task or on specific projects. It assesses your computer usage and then tells you whether or not you are meeting your usage goals.

If you would like to download my One Page Appraisal Form for small business, please click here.

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