5 Free or Affordable Recruiting Software Systems for Small Firms

Last updated on January 18th, 2019 at 03:54 pm

HubSpotWhether you are a self employed recruiter starting out, a small recruiting agency or an SME you will soon reach the point where you will need to change from your excel driven job candidate management system to a professional recruiting software system.

This can be a challenging data migration and business re-engineering project requiring commitment and discipline but the rewards are high as a good recruitment software  system will automate many of the mundane and boring parts of the hiring process, such as CV sifting, making it more efficient, and freeing you up to spend more time on the exciting parts of recruiting like interviewing, negotiation, and in the case of agency recruiter’s winning new business and acquiring more talent for your database.

But, of course initially you might not want to go all out and buy an expensive hiring system;, you might want to dip your toes in the water and fortunately you can do this by trying one of the following free or affordable recruiting software systems that are currently on the market.

Not big enough for software? Try StaffTRAK ATS, our simple, downloadable applicant tracking excel template. Try it out now.

6 Free or Affordable Recruiting Software Systems for Small Firms

Please note. Some of these links are affiliate links, which means that if you click on one of the product links I’ll receive a small commission. This helps support the blog and allows me to keep my content free. I only recommend products that I deem fit for purpose.

1. Recruitee  is a another web based, recruiting software system which enables companies to post to all the major  free job boards with a single submission. Its a powerful ATS and comes with an inbuilt referral module so you can sources candidates using your staff’s contacts. There is an applicant tracking module, enabling you to track applicants at every stage of the hiring process. External email and calendars can be synchronized with recruitee so you can keep track of applicant communications and appointments. There is also a scorecard so you can rate applicants. Prices start at €49 euros a month. Try it out now.

2.People HR. This is a packaged, fully featured HR system which comes with an ATS module, containing all the functionality of a traditional, standalone ATS. You just get a full HR, system and performance management system attached for free! Can’t be bad. It doesn’t lack for core ATS functionality at all. You can automatically post vacancies on your website, or on the major jobs boards, and applicant CVs are automatically uploaded to the system. You can filter CVs to rapidly shortlist and you can send letters and email from the system too. It’s a fully featured ATS costing £2.50 per employee per month, so its a great price too.

3.JobDiva Powered by smart technology, JobDiva—a full-service Applicant Tracking, Talent Management and Customer Relations Management System—grows productivity and recruiter potential to unheard-of dimensions and heights. Users in the temporary staffing and recruitment industry will find JobDiva’s toolbox of solutions broad-ranging and effective in numberless directions, helping every individual in an organisation, from recruiters, to account managers, to executives. Whether you’re seeking detailed data analytics or robotics-driven candidate matching, JobDiva’s cloud-based software solutions represent technological advancement at its very finest and most useful. For those seeking automation and a highly welcoming user experience, you can’t do better than JobDiva.

4. StaffTRAK ATS for recruiters.  This smart, cost-effective, Excel template — loaded with macros and pivot tables — to track the status of the applicants (candidates) in a visible and organized manner. You can track application date, application source, dates of phone, 1st & 2nd interview, Offer date, hire date, rejection reasons, interview notes, phone number and more.  The dashboard highlights key metrics such as the top reasons why candidates were not hired, along with other key metrics like time to hire and cost of hire and most popular hiring source. It’s GDPR friendly too as the personal data is stored on your machine not the cloud.

Click for more info or to try out StaffTRAK ATS now.

5. FreshTeam ATS. This is a a very affordable applicant tracking system. It’s got all the key features you’d expect: career portals, email and scheduling functionality, job advertising functionality, candidate pipeline management, in-built assessments, employee referrrals interview question library, and video interviews. The candidate management system allows drag and drop pipeline management, rich candidate profiles and automated staff actions such as sending out additional assessments. Prices start at $50  a month for 50 employees. Try it out now.

6.HubSpot CRM. As well as an ATS, every good hiring agency will need a CRM to manage the employer/customer side of the business. With it’s most notable recruitment agency client being Randstad, HubSpot is a great choice for recruitment agencies, especially since it’s free to use. Why? It led to a fourfold increase in leads in the first year of use. Randstad achieved this this by using the Inbound Marketing functionality, which involved creating a list of Personas so they could understand their website visitors better (candidates and employers) and serve them content they actually want to read.HubSpot enabled Randstad to provide personalized content to their visitors via the use of landing pages and, Forms, and Smart CTAs. HubSpot’s Workflow app enabled Randstad to send out targeted campaigns to these persona in a highly automated. If you want to enhance, automate and optimize your lead generation, try out HubSpot, the recruiter optimized lead generation tool.

7.Nodex – Recruitment CRM Platform.This is a powerful, GDPR-compliant end-to-end CRM tool for recruiters, enabling you to manage both the candidate and client-side workflow and fulfillment process. It includes a powerful ATS component which includes a highly automated careers site to advertise vacancies, receive applications, and automatically enter CVs into the database. Powerful search and filter functionality means you can rapidly interrogate your candidate and client database for candidates, applicants, interviews, placement, notes, GDPR requests, contacts, documents, resumes.  The system can be easily configured with reminders and notifications about key events such as interviews. Nodex will allow you and your team to stay in control of their project-load. Prices start at a competitively priced £25 per per month. Try it out today.

Mettl is a new recruitment software tool that is worth checking out too.


Related Software

StaffTRAK New Hire Checklist. This is a downloadable, 35 point new hire checklist for use on your new hire’s first day. It also contains supporting documents including a probationary review form, new hire survey, job description template, and a quarterly appraisal form. Everything you need to ensure your new hire hits the ground running. Don’t invest thousands of pounds hiring only to to throw it all all way on a poor new hire on-boarding which sews the seeds of destruction for you new hire. Improve your new hire: retention rates, time to productivity and overall customer satisfaction rates with this New Hire, On-boarding Checklist.

Please note. Some of these links are affiliate links, which means that if you click on one of the product links I’ll receive a small commission. This helps support the blog and allows me to keep my content free. I only recommend products that I deem fit for purpose.


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